The MaaS Scotland network is operated as a partnership between Technology Scotland and ScotlandIS. Although Technology Scotland undertakes the data processing, some of the data discussed below may also be shared with ScotlandIS.
Information about your rights
⇛ You have a right to object at which point we will stop all activities involving your data immediately.
⇛ You have a right to be informed of how we are using your data. This document should address this for you but if you have any other questions, please email email@example.com
⇛ All contacts held within the MaaS Scotland database are entitled to receive a copy of the information that is held on them at any time. There will be no charge for this service. You will be asked to provide suitable proof that you are the contact before any details are disclosed.
⇛ All contacts held within MaaS Scotland database are entitled to amend the information held at any time. There will be no charge for this service. You will be asked to provide suitable proof that you are the contact before any changes are made.
⇛ All contacts held within MaaS Scotland database are entitled to have their records removed from MaaS Scotland at any time. There will be no charge for this service. You will be asked to provide suitable proof that you are the contact before any changes are made.
⇛ If you need your data in a format that can be transferred into another system or media, we are able to provide this in the almost universally accepted format of CSV. You will be asked to provide suitable proof that you are the contact before any information is released.
⇛ If you don’t like how we are using your data, you can contact us at any time to tell us to restrict processing. In these circumstances, you data would be held but not used for any purposes you object to. You are still within your rights to have your details removed entirely if you choose. You will be asked to provide suitable proof that you are the contact before any changes are made.
If you would like further information on your rights under GDPR, please visit the ICO website :
What information may be collected?
We want to provide you with full visibility to the types of personal data we collect from you. This information is:
Basic personal details. When you subscribe to the MaaS Scotland newsletter, we will ask you to provide some basic details: your name, email address, and company name. This will be stored by MaaS Scotland on our newsletter database and never shared with any third parties. You can unsubscribe from our newsletter at any time by clicking ‘unsubscribe’ or getting in touch at firstname.lastname@example.org
Additional organisation details. When you sign up as a paid member of MaaS Scotland, we will ask you for some additional details to those listed above: your organisation’s phone number, correspondence address, size and logo. This information is needed to ensure that we can process your payment, add you to our member’s page, and create a login so you can join our Member Area. We maintain records of this content, the date you purchased your membership, and other interactions with us.
On the MaaS Scotland Member Area, you will be asked to create a company profile. This is available to view by any MaaS Scotland member. Please only share data in this profile that you are happy to have viewable by other MaaS Scotland members.
All online credit card payments are processed via SagePay. All invoices are processed by Technology Scotland (operator of MaaS Scotland) and sent to you directly. The details you choose for your Member’s Area (e.g. your password) are private and will never be accessed, stored or shared by Technology Scotland.
If you ever wish to change or remove any information please feel free to get in touch and we will be happy to do this.
Other data. In some cases, Technology Scotland may also collect anonymous, non-personal data from MaaS Scotland website-users, including but not limited to the type of device you are using to view our website, or how you found the Technology Scotland website. This is never held together with any personal data.
The purposes for which we use this information
The personal data that we collect is used for the purpose of completing member management functionality, including (but not limited to):
- Processing member payments
- Contacting member organisation staff in order to inform them of events, services and other activities of interest
- Discussing potential new membership
- Enabling us to develop, improve and manage our services by better understanding our customers
Lawful Basis for Processing. The lawful basis for processing is legitimate interest. In order to maintain membership functions or recruit new members, we require to store relevant information for these purposes. This is stated in the ICO justification document as: “Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks.)”
Justification for processing. Contact information is stored for the reasons stated above. This is stated in the ICO justification document as: “The legitimate interests can be your own interests or the interests of third parties. They can include commercial interests, individual interests or broader societal benefits.”
Your personal data
Your personal data is stored by Technology Scotland and not shared with any third parties.
As clarified above, Technology Scotland will use member information provided to us for marketing, administration, statistical analysis and promotional purposes relating to MaaS Scotland only. We contact our members by telephone, post or email unless specified otherwise.
In the interests of collaboration, we may occasionally make email introductions between organisations. In such cases, members will be contacted before details are passed on and will have the option to refuse to have specific information disclosed.
Technology Scotland takes all reasonable measures to ensure that the information held is accurate.
You have a right to know what information we have collected about you as well as the right to have incorrect, incomplete, unnecessary or outdated data removed. Please see below for further details.
Recording Consent. Technology Scotland will electronically record the consent of all contacts added to the MaaS Scotland system from 25th May 2018
Right of Access. All contacts held within the MaaS Scotland database are entitled to receive a copy of the information that Technology Scotland holds on them at any time. There will be no charge for this disclosure.
Right of Amendment. All contacts held within the MaaS Scotland database are entitled to amend the information at any time. There will be no charge for this disclosure.
Right of Removal. All contacts held within the MaaS Scotland database are entitled to have their records removed at any time. There will be no charge for this disclosure.
If you ever want to remove or change any of your data, please get in touch at email@example.com and we will aim to resolve this without delay.
Retention of data
The Technology Scotland team will hold contact data only for as long as the information is relevant for membership or where the contact is a potential future member.
Technology Scotland stores company data offsite using approved secure procedures. Online payments are made using the SagePay system, using their inbuilt security systems. Websites are hosted by third party organisations using their own server security. We also have our own internal security software installed and use a password system for individual access. Credit card information is not stored on any of our sites or systems. All computer equipment used by Technology Scotland is secured with passwords, firewalls, anti-virus/malware software and other measures in place. All data recorded on third party systems is protected with their own security systems and each service maintains their own privacy policies. If you require more detail on all third party systems used by Technology Scotland, please email us at firstname.lastname@example.org.
MaaS Scotland members have their own password protection for each system. User data in spreadsheets will be secured.
The next sections are aimed solely at data subjects who are able to make decisions regarding their organisations representation through Technology Scotland
Technology Scotland does not collect or store any social media information on you as a person or as a company.
Company logos and profiles can be submitted for inclusion on website member webpages. If this information is not submitted then there will be no mention of your company on our websites, newsletters and other communications without your consent.
Member’s logos and websites URLs may be used on various promotional campaigns when sponsorship and/or exhibition space has been secured. If you change your logo or other details being used for promotional purposes, please keep us informed and send an image file to email@example.com
MaaS Scotland also runs a number of events throughout the year. As part of our marketing plan, we take a number of photographs at these events so they can be used in newsletters, websites and other promotional material. On occasion, your company staff, logos and other identifying features may appear in these photographs.
MaaS Scotland sends out regular newsletters and communications to both members and non-members, listing upcoming events and other items of interest. These are sent via Mailchimp and use their own systems for security. All our newsletters will have an unsubscribe option if you would like to opt out.
MaaS Scotland will not add anyone to their newsletter unless consent has been received and recorded.
Technology Scotland takes all reasonable measures to ensure that the information held is accurate. Technology Scotland relies on members to keep us up to date with contact and company changes and cannot take responsibility for errors related to information that has not been passed on.
When you join MaaS Scotland, you are required to name a primary contact. The person will be our contact point for any interaction between MaaS Scotland and your organisation. The primary contact makes any decisions regarding your organisation’s membership or media presence within MaaS Scotland. If your primary contact changes, please get in touch at firstname.lastname@example.org to pass on their relevant contact information.
Data received via email enquiries will be used solely to follow up your enquiry. Email is handled by Rackspace, a third party provider, using their own security measures.
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